Operations Manual

This manual describes the routine processes used to operate the BNR system.

It is intended primarily for BNR staff and authorised collaborators. It should be practical, procedural, and suitable for handover.

Operating model and responsibilities

Purpose: describe how BNR work is organised, who is responsible for each part of the process, and how routine reporting cycles are managed.

Suggested future pages:

operating-model/purpose-of-manual.qmd
operating-model/roles-and-responsibilities.qmd
operating-model/routine-reporting-cycle.qmd
operating-model/workflow-overview.qmd
operating-model/handover-checklist.qmd

Pre-REDCap processes

Purpose: document the work that takes place before data are entered into REDCap.

Suggested future pages:

pre-redcap/case-ascertainment.qmd
pre-redcap/source-document-review.qmd
pre-redcap/minimum-information-required.qmd
pre-redcap/abstraction-preparation.qmd
pre-redcap/unclear-or-incomplete-source-information.qmd
pre-redcap/pre-entry-quality-checks.qmd

REDCap processes

Purpose: document the operational use of REDCap for registry data entry, checking, correction, and export.

Suggested future pages:

redcap/entering-registry-data.qmd
redcap/editing-existing-records.qmd
redcap/managing-required-fields.qmd
redcap/redcap-data-quality-checks.qmd
redcap/queries-and-corrections.qmd
redcap/exporting-approved-datasets.qmd

Post-REDCap processes

Purpose: document what happens after REDCap export, including dataset freezing, analytics, logs, and output checking.

Suggested future pages:

post-redcap/dataset-freeze.qmd
post-redcap/dataset-versioning.qmd
post-redcap/running-stata-analytics-jobs.qmd
post-redcap/reviewing-logs.qmd
post-redcap/checking-generated-tables-and-figures.qmd
post-redcap/reviewing-quality-control-outputs.qmd

Release, correction, and archiving

Purpose: document the process for reviewing, approving, publishing, correcting, and archiving BNR outputs.

Suggested future pages:

release-archive/pre-publication-review.qmd
release-archive/release-sign-off.qmd
release-archive/handling-corrections.qmd
release-archive/republishing-updated-outputs.qmd
release-archive/archiving-completed-releases.qmd
release-archive/operational-changelog.qmd

Refit record and institutional memory

Purpose: preserve the audit trail and institutional memory behind the BNR refit.

Suggested future pages:

refit-record/legacy-bnr-audit.qmd
refit-record/issues-identified-before-refit.qmd
refit-record/refit-decisions.qmd
refit-record/what-changed-and-why.qmd
refit-record/known-legacy-constraints.qmd
refit-record/items-deferred-for-future-phases.qmd